Satisfactory Academic Progress (SAP)

 Sisseton Wahpeton College, in compliance with The Education Amendment of 1976, P.L. 94-482, 20 U.S.C. 1088 (f.), established these policies and procedures to ensure that students who receive federal financial aid are making satisfactory academic progress toward a degree, or certificate.  This policy applies to all periods of enrollment whether the student received federal aid during those periods or not. At the conclusion of each semester satisfactory academic progress will be evaluated for all students at SWC. Students who fail to meet these standards of satisfactory academic progress will not be eligible to receive federal financial assistance until eligibility has been re-established.

To be eligible to receive financial aid, students must meet the following minimum standards as established by the Sisseton Wahpeton College:

Qualitative Academic Standards:

       A. Students classified as freshmen (30 credits or less) must maintain a semester grade point average of 1.5 or better (credits earned at another college that meet degree requirements are not included when calculating grade point average).

       B. Students classified as sophomores (31 credits or more) must maintain a semester grade point average of 2.0 or better (credits earned at another college that meet degree requirements are not included when calculating grade point average).

Quantitative Standards:

     A. Students must complete their program of study within 150% of the number of credit hours required for their program as indicated in the college catalog. This includes transfer, developmental, and repeat credits. For example: If a program of study requires you to complete 66 hours you will then be eligible to receive up to 150% or 99 credit hours to complete your program of study Enrolled hours must be in your degree or certificate programIf you do not meet the 150% program completion requirements you will no longer be eligible for Title IV financial aid at SWC. The semester credit hour limits indicated includes semester credit hours transferred from other colleges that apply to your degree and all semester credit hours attempted and/or earned at SWC for your degree or certificate program whether or not the student received financial assistance for the semester credit hours.

Pace of Progression Standards:

    A. In an associate’s degree program students must successfully complete 45% of their required program credits during their freshman year and 55% during their sophomore year. In a certificate program, students must successfully complete 50% percent of their courses in the first half of their program and 50% in the last half of their program.

    B, Students must successfully complete 2/3 (66%) of the semester credit hours attempted each term and cumulatively complete 2/3 of attempted credits throughout his or her academic career.

If a Title IV financial aid recipient fails to satisfy the standard of academic progress he/she will be placed on Financial Aid Warning during the next semester attended. 

Financial Aid Warning: When on Financial Aid Warning students are eligible to receive Title IV financial aid.  While on Financial Aid Warning, if a financial aid recipient fails to satisfactorily complete each course attempted with an acceptable GPA and pace of progression, the recipient will be considered to be making unsatisfactory progress and will be placed on Financial Aid Suspension.

Financial Aid Suspension: Financial Aid Suspension means a student is not eligible for any federal financial aid or scholarships administered by SWC.

In order to regain satisfactory progress for not meeting the Satisfactory Academic Standards, a student must:

  1. Satisfactorily complete a minimum of 6 credit hours at their expense of coursework with an acceptable GPA. During that semester the student is not eligible for financial aid. A student on Financial Aid Suspension cannot receive an I, F, or W (see p. 21 in the college catalog for description of these grade assignments) in any class for which they are registered.

  2. A student who is placed on Financial Aid Suspension may appeal the cancellation of financial aid eligibility to the SWC Academic Standards Committee based on an unusual circumstance. The student must complete the Academic & Financial Aid Appeal Form which can be picked up in the Financial Aid Office. Students who file an appeal must do so prior to the start of any given semester. The appeal must state why the student did not meet the standards and what steps they will take to achieve their degree from Sisseton Wahpeton College. All appeals will be handled in a case-by-case fashion. If Academic Standards Committee approves a student’s appeal of his or her Financial Aid Suspension status, he or she will be placed on a Financial Aid Probation 

Financial Aid Probation: This is the status if a student’s appeal of his or her Financial Aid Suspension status has been approved a student is eligible for federal aid.  Once on a Financial Aid Probation status, a student will remain on probation as long as he or she continues to meet the requirements of the appeal approval or until he or she has improved his or her statistics to meet the standards of satisfactory academic progress as outlined above.  In order to show continued improvement to meet the minimum standard or graduate from Sisseton Wahpeton College the Academic Standards Committee may determine the student must meet an Academic Plan. This plan can include, but is not limited to: What classes a student needs to take to complete his or her program of study and the time frame for the student to complete his or her program of study.  This plan can be produced by an advisor.

Repeated Coursework: All repeated coursework, including those graded with a W, I, or F, count towards the maximum attempted credit limit and the most recent grade earned counts towards the calculation of GPA. The cost for repeat courses will be covered as long as the student has never passed the course. If the student passes the course, one repetition can be included for aid, any second or subsequent repetition of the passed course will not be included. (A grade of “D” is considered passing for aid but not for SWC.)

Remedial Coursework: Remedial coursework is eligible for federal aid, is included in the 150% Program Completion calculation, but does not apply towards a degree or GPA calculations.   Enrollment in these courses will increase the number of attempted credits.

Transfer Credits: All undergraduate courses of “C” or better that count towards the degree at Sisseton Wahpeton College are accepted in and count towards the maximum attempted credit limit.

Change Degrees: Students who change majors, credits and grades that do not count toward the new major will not be included in the satisfactory progress determination.

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